SHIPPING TO THE ACS CONFERENCE
To help ACS manage the large volume of shipments received at the conference, we require that all packages shipped have additional identifying information. Please read through the following instructions to ensure proper handling of your items please contact us with any questions.
PRODUCT INFORMATION FORMS
If you are shipping food products to be used at Conference for any event, ACS requires that you complete the Product Information Form. Upon completion of the form, you will receive an email confirmation of your submission. Please print a copy of this form to use as a packing slip for each box in your shipment. The packing slips help us ensure we have the details for every product we receive and can get them to the correct event. It is recommended that you make a copy of your packing slip(s) for your own records.
Deadline for filling out the Product Information Form: DEADLINE: July 17th
CONFERENCE SHIPPING LABELS
You must affix these labels to the outside of your package(s) to clearly identify your shipment. Please affix one label to the exterior of each box being shipped, and make sure to denote what event(s) the item(s) are for.
NON-PERISHABLE ITEMS –
ADVANCED Shipments: Use these package labels to ship to the American Expo Services Advanced Warehouse. Advance shipments can arrive between June 9 – July 11, 2025. Open for deliveries Monday-Friday and will be closed on July 4th. (Items that arrive before or after to the Advanced Warehouse will have an additional 30% surcharge)
SHOW SITE shipments: You may ship directly to the Show Site between July 22nd, 8:00 AM – 5:00 PM, and July 23rd, 8:00 AM – 5:00 PM. Use these package labels. Please note, Cart Service will be available onsite as well.
PERISHABLE ITEMS –
SHOW SITE shipments only!! Use these packing labels. Items must be shipped directly to the Show Site for delivery and cannot arrive before July 22, 2025. Deliveries received before July 22, 2025 will be refused and returned.
If you are shipping a mixture of Perishable items AND Non-perishable items together – please use the Perishable items labels. If you are not sure which label to use, please contact us.
CARRIER SHIPPING LABELS
Along with the noted labels, you will need to affix to the package(s) the label of the carrier you plan to use (UPS, FedEx, etc.). American Expo Services (partnering with 3Way Logistics) is the ACS carrier and can help if you need assistance. Please reach out to 3Way at aes@threeway.com or 909-539-9970.
Keep your shipment tracking information on hand! Should there be any issue in receiving your shipment, you will be contacted by a representative of ACS.
WHERE TO SHIP
American Expo Advance Warehouse
between June 9-July 11 (9:00 AM – 4:00 PM) (Items that arrive before or after to the Advanced Warehouse will have an additional 30% surcharge)
To: ACS 2025/(Your Company Name)
c/o American Expo Services
1341 N Market Blvd. Suite 300
Sacramento, CA 95834
Show Site - no earlier than July 22:
To: ACS 2025/(Your Company Name)
SAFE Credit Union Convention Center
c/o American Expo Services
1401 K Street
Sacramento, CA 95814
If you are shipping product for a SPONSORED EVENT or MEAL –
For any product that the catering team at the SAFE Credit Union Convention Center will be preparing and serving as a part of a meal function, you would ship to the SAFE Credit Union Convention Center Loading Dock.
Use the Perishable - Show Site label. Select “Other Location” and write in either “freezer for _____ event/meal.” or “cooler for _____ event/meal.”
Items must be shipped directly to the Show Site for delivery and cannot arrive before July 22, 2025. Deliveries received before July 22, 2025 will be refused and returned.
NOTE: All perishable items must be received within proper holding temperatures. SAFE Credit Union Convention Center reserves the right to refuse a product should it not be within the proper temperature.
Deliveries to the SAFE Credit Union Convention Center – Deliveries are accepted by American Expo Services on Tuesday, July 22nd and Wednesday, July 23rd between the hours of 7:00 AM-4:30 PM. If you need further assistance, please contact American Expos Services at 916-925-3976.
To: ACS 2025 – Freezer or Cooler
SAFE Credit Union Convention Center
c/o American Expo Services
1401 K Street
Sacramento, CA 95814
RECEIVING SCHEDULE
Common, Private Carrier deliveries will be accepted between 7:00 AM-4:30 PM on July 22nd and 23rd at the SAFE Credit Union Convention Center, 1401 K Street, Sacramento, CA 95814 Loading Dock. Please contact American Expo Services at 916-925-3976 if you have questions upon arrival to gain access to the off-loading zone. These will all be received by the American Expo and handed off to the ACS Receiving Manager for processing.
Hand Deliveries will also be accepted here during this time. A hand delivery is defined as anything that can be delivered by hand carrying or the use of a personal dolly to go to the show floor. If a shipment needs a larger flat cart, forklift, pallet jack, or loading dock to be delivered, it needs to be checked in by American Expo. Ask for the ACS Receiving Manager to check in your product upon your arrival.
NOTE: All perishable items must be received within proper holding temperatures (32-45*F). Please be aware of shipping times and pack your items accordingly. All boxes will be opened upon receipt to ensure food safety and proper handling.
Important Material Handling Information
Shipping & Material Handling Info Kit
This information is essential for any exhibitor shipping or driving materials to this event. AES labor will be required for all material handling in and out of the venue, so please reference these helpful guidelines and the labor jurisdictions provided. All questions should be directed to our Exhibitor Services staff prior to show move-in.
FAQ's - Material Handling & Shipping
For Material Handling and Shipping basics, the FAQs may be helpful getting you some needed information fast.
Estimate material handling and storage charges.
(1R) Material Handling: Warehouse Shipment Estimate $133.00 Per CWT
(1R) Material Handling: Showsite Shipment Estimate $133.00 Per CWT
Material Handling: Small Package to Showsite $78.00 1st Carton (additional packages have a sliding scale.)
Cartload Service: Small Vehicle Unloading/Loading Estimate $157.00 Per Cartload (Round Trip)
Networking Salons and Supporting Trade Tables have been sent a link to your Exhibitor Service Kit. Please contact us if you did not receive it.
